A virtual data room (VDR) is an application for sharing documents that can support complex processes such as diligence. It allows you organize documents into organized folders and provides granular control over access. You can also use it to establish secure channels for communication with collaborators and clients. You can also add a watermark as well as restrict access to printing, saving and viewing documents. However, be sure to properly configure the permission hierarchy and label items clearly to avoid unintentional or deliberate duplicates of documents.
The top VDRs will feature an intuitive interface, with dashboard reporting and activity notifications. They also provide the option of a custom tagging system to monitor the status and location of your data. Some vendors will also offer advanced features, such as auto-indexing, fence view and data rights management. Make sure the service has powerful search features, such as optical character identification as well as filtering and tracking documents. You should also search for a provider that provides multiple security measures such as two-factor authentication and granular password strength setting and IP restrictions.
The most efficient VDR is flexible and scalable. This means that it can grow with your business. It also comes with a wide variety of integrations, which makes it easier for you to integrate your existing systems and tools with the platform. It should be easy to use for both internal and external users. Some VDR providers also offer additional support services for a fee but you must weigh the cost and value of those before you decide to purchase one.