Two-thirds of employees say they spend 60 minutes a day switching between different business apps.3 Utilizing collaboration tools that allow real-time communication between teams and project management decreases this toggling time, helping teams to be more productive.
Team collaboration tools can help streamline workflows across departments to complete projects faster and within budget. The right solution will also enable teams to track the progress of projects and communicate updates to all stakeholders.
The most effective team collaboration software should be intuitive and easy to use. Software that is complicated causes more problems than it solves, so look for a tool with an intuitive interface that concentrates on the features your team requires.
Effective tools for team collaboration include document sharing, virtual video and voice conference. Some have a whiteboard that can be used for brainstorming and planning. Some include the ability to send reminders or notifications of due dates. This allows team members to better manage their tasks and meet deadlines.
Document management systems are integrated in a few collaboration tools. They let you upload, share and edit files from one central location. You can manage access and permissions for different users to control who sees what. Some solutions let you add comments to documents which creates a collaborative environment that helps prevent mistakes in communication.
Jira is a well-known application that offers features for task management, communication, and reporting. The app comes with a graphical board that allows users to collaborate on project milestones and tasks and also allows the creation of tasks using subtasks and checklists. It has a wide range of templates for workflows, and an array of features that are especially useful for groups that work on software development.