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To ensure that everyone is on the same page, it’s essential to prepare well for board meetings. These suggestions will assist you to design a format for your meetings that is consistent, and will yield the best the results every time your board is meeting.

During the pre-meeting the board should go through the minutes from the last board meeting and ask each director to submit any reports or other information which should be included on the upcoming agenda. Determine the chairperson’s preferences for the presentation and arrangement in the board’s books. Some prefer a higher amount of detail, while others prefer a more standard «dashboard approach».

It is recommended to set aside a couple of key agenda items for each meeting to avoid clogging up meetings with lengthy reports or other topics that are routine. Also, do not schedule more than 30 minutes for each agenda item in order to give each topic sufficient time.

Invite board members from outside to your board meetings. They can bring new perspectives and fresh ideas. It may cost more to invite non-board members but the benefits and perspectives they provide are often worth the cost.

Not least, be sure to record the key decisions made during the meeting. This will i loved this allow directors to identify them and decide if they agree or disagree. It’s a good idea also to assign department heads to each decision, so they are able to communicate the outcome of the meeting to their teams.